Best practice warehouse process explained – Goods In

When looking for a warehouse management system provider, look for one who understands best practice warehouse processes. Strong experience of industry specific best practice is also vital. 

Having to educate a software provider on your industry is time consuming and you are unlikely to benefit from a collective customer base all funding innovation into a single platform.

We outline the fundamentals of a goods in best practice warehouse process using a WMS system.


Best practice goods in



Goods should be checked against a purchase order or pre-notification wherever possible. Relying on delivery driver paperwork alone is open to error.

In a perfect world, everything is barcoded. A scan of that barcode will identify the product removing dependency on product knowledge.

Counting is key but understanding what unit of measure you are counting is even more important! Counting ‘100’ accurately but then booking it in as items rather than cases will cause no end of problems.


Quality Inspection

A WMS system will define how much of an inbound movement to check driven by supplier, product or using randomised logic.

A scan of that barcode will identify the product removing dependency on product knowledge.

If there is a known supplier issue, increase the % count within your WMS system against that supplier so users are prompted to check a higher volume of product against a best practice warehouse process.

The WMS system will provide a full audit of all checks. Some systems will allow users to attach pictures of damages. This will allow you to share it online with suppliers if seeking a credit.


Put Away

Allowing the WMS system to drive a best practice warehouse process during putaway will result in big time and money saving benefits for most operations.

The WMS will drive warehouse users to empty locations. It will also take other constraints into account such as size, weight and speed of movement.

Using a WMS system, stock taking should not require a total shutdown of most businesses.

For smaller warehouses this may be overkill. Look for a warehouse system which allows flexibility and suits your operation. Not everyone is striving to be Amazon… despite our excellent developers having the skills to give you many of the same features!

Storage locations are scanned confirming goods have been putaway correctly. This scan will act as a time stamp for audit purposes if any problems arise.


Stock Take

Using a WMS system, stock taking should not require a total shutdown of most businesses.

Having a real time comparison to check against makes preparing for a stock take much less problematic. Counting the stock itself must be done but the administration behind it can be drastically reduced.

administration can be drastically reduced

The best practice warehouse management process would be 1. scan location 2. blind count items (no advice of what should be there) 3. a recheck is prompted if there is a discrepancy.

This information is fed back to a management screen where progress across the whole count can be viewed in real time.


About us

Speak to one of our team to understand how Clarus’ WMS system can cost effectively support best practice warehouse management processes, better customer service and highly efficient working for a range of warehouse operations with pay per month options and no IT infrastructure needed.

Our platform can scale from a one user, small depot system to a 100’s of user distribution centre operation. The ClarusWMS platform will cost effectively scale with your business based on demand.

ClarusWMS is a UK based supplier of warehouse management solutions with a wealth of industry experience in third party logistics, wholesale / retail distribution, online fulfilment and manufacturing warehousing.