Last year’s boom in e-commerce and the typical peak season demands exhausted supply chain infrastructure, technology, customer support, and its workforce like never before. Exponential eCommerce adoption brought on a tidal wave of products and packages that surged through logistics networks, exposing inefficiencies in its wake. Retailers are now emerging from the eCommerce-induced rubble to bring their operations back to equilibrium, and for many, this means finally devoting the time and energy needed to part ways with their current 3PL provider and seek a new partnership for eCommerce direct-to-consumer fulfilment. Ecommerce stores can reach newer markets, engage with new customers, provide hassle-free shipping and much more with the help of a new 3PL.

If any of these were an issue, you’re likely already in the market for a new 3PL partner:

Pain Point Checklist

  • Timely receipt of inbound products: Congestion throughout freight and transportation networks affected your fulfilment facilities’ inbounding and ability to make inventory available in a timely manner.
  • Inventory accuracy: Your systems struggled to accurately communicate inventory statuses and availability for sales, causing backorders, partial shipments, and order cancellations.
  • Same-Day Fulfilment: The influx of eCommerce direct-to-consumer volumes and lack of labour resources made same-day fulfilment challenging.
  • Account Management: Getting issues resolved and timely communication from your 3PL support team made it difficult to provide great service to your customers.

The advantages of using a 3PL provider are immense. This is the reason why so many eCommerce companies all over the world choose to work with a third-party logistics provider. The summary the main advantages are:

Key Benefits of a 3PL Provider

  • The opportunity for scaling up
  • Access to expertise and efficient processes
  • Lower delivery costs
  • Improved customer experience
  • Optimised inventory management

If it looks like that you could benefit from a new 3PL partner, what does that process look like?

Here is a step-by-step guide to help you get your business in order and execute a successful transition.

Step 1: Create Your 3PL “Wishlist”

The first step is to document all your pain points to create a wish list for your new 3PL partner. You are likely carrying over frustrations from recent Q4 inefficiencies – insufficient staff, siloed technology, poorly defined service level agreements (SLAs) – so documenting these issues and clearly laying them out for your partner will help ensure history will not repeat itself. This will serve as your checks and balances to begin your transition to a new 3PL provider for eCommerce fulfilment.

Step 2: Open Clear Lines of Communication with Your New Partner

Next, you must begin to have meaningful conversations to express your expectations around your wish list. A few questions to help maintain clear, concise lines of communication with your new 3PL partner may be: What is your contingency plan for staffing? What is your employee retention rate? What are your contractual SLAs for inbounding, inventory, returns, etc., and what happens if they aren’t met? How is your technology stack integrated? How do I escalate issues?

Your new 3PL partner should have a dedicated account management team that can quickly define and point you to who is responsible for each aspect of your program should an issue arise. This team will also be paramount when it comes time to onboard your new partner.

Step 3: Give Your New 3PL Provider a Seat at the Table

Once you’ve defined what success looks like for your operation and communicated this with your new partner, initiating the actual transition requires a specific mindset and approach. The mentality that the transition needs to be treated as its own process and requires a dedicated onboarding team with professional project management is essential. Regardless of your relationship with your prior 3PL, treating your new provider like a strategic partner and not a commodity will yield the greatest success. Having your new partner sit down with your leadership team to understand the nuances of your business – like your promotional calendar – will ensure operational alignment right out of the gate and mitigate the potential for costly downtime.

While there are countless intricacies (and certainly more than three steps) involved in transitioning to a new 3PL provider for eCommerce fulfilment, these steps can help guide your business’s framework and overall approach to ensure a seamless transfer.

Ready for a new 3PL?

Hiring a new 3PL company to take care of your logistics can really improve your supply chain and increase sales. Take the time to weigh the pros and cons, and to ensure a good fit between your inventory management system and your third-party logistics provider. Where you decide to go it alone or utilise the services of a 3PL provider, make sure you seek all the benefits of a cloud based WMS solution to maximise your business efficiency and profitability.

About us

Speak to one of our team to understand how Clarus’ WMS system can cost effectively support best practice warehouse management processes, better customer service and highly efficient working for a range of warehouse operations with pay per month options and no IT infrastructure needed.

Our platform can scale from a one user, small depot system to a 100’s of user distribution centre operation. The ClarusWMS platform will cost effectively scale with your business based on demand.

ClarusWMS is a UK based supplier of warehouse management solutions with a wealth of industry experience in third party logistics, wholesale / retail distribution, online fulfilment and manufacturing warehousing