Warehouse Reporting: How to Improve & Save On Costs

Managing a warehouse can be challenging, with various elements like inventory management, order fulfilment, and shipping to consider. To streamline these operations, warehouse managers need access to up-to-date and accurate data, where warehouse reporting steps in. By gathering and evaluating data related to warehouse operations, managers can make well-informed decisions that enhance their processes and eventually lead to cost savings.

Manager doing warehouse reporting

Warehouse Reporting Unpacked

Warehouse reporting involves gathering and evaluating data related to warehouse activities. This data may encompass information on inventory levels, order fulfilment durations, shipping expenses, and more. Warehouse reporting aims to offer warehouse managers insights into their operations, enabling them to make informed decisions that boost efficiency and minimise costs.

Why Warehouse Reporting Matters

Warehouse reporting plays a crucial role in inventory management. By supplying managers with timely and precise data, they can pinpoint areas for improvement and take action to optimise their processes. For instance, if a warehouse manager observes longer-than-expected order fulfilment times, they can investigate and address the cause. This could result in quicker order fulfilment, enhanced customer satisfaction, and cost savings.

A Look into Warehouse Reports

Warehouse managers can utilise various reports to gain insights into their operations. Some common warehouse report categories include:

  1. Inventory Reports: These reports offer details about the quantity and location of inventory within the warehouse. This data can help managers identify slow-moving items, plan for restocking, and prevent stockouts.
  2. Order Fulfillment Reports: These reports reveal the time it takes to fulfil customer orders. This data can help managers identify bottlenecks in the order fulfilment process and take measures to boost efficiency.
  3. Shipping Reports: These reports present information on shipping order costs. This data can help managers spot opportunities to reduce shipping expenses, such as negotiating better rates with carriers or optimising shipping routes.
  4. Quality Control Reports: These reports give insights into the quality of products in the warehouse. This data can help managers detect quality issues and take steps to improve product quality.

Better Your Warehouse Reports with These Tips

Creating effective warehouse reports can feel daunting, but fear not! We’ve covered you with these pro tips to help you get the most out of your data and make your warehouse operations smoother.

  1. Set Crystal Clear Goals: First: know what you want to achieve with your warehouse report. Are you looking to identify bottlenecks in your process or uncover ways to cut costs? Having specific objectives in mind will help you create a focused, actionable report to drive real change in your warehouse.
  2. Keep It Relevant: Don’t drown your report in data. Stick to the info that matters most for your objectives, and you’ll make it easier for everyone to understand and act on your findings.
  3. Get Visual: Charts and graphs can be your best friends when making your report easy to digest. Use them to spotlight critical insights and make your report engaging and informative.
  4. Deliver Actionable Intel: Your warehouse report should provide insights that can help improve operations. You’re missing the point if it’s just a bunch of numbers without any tangible takeaways.

Now that you’ve got the basics down, here are some best practices to make your warehouse reporting even better:

  1. Embrace Automation: Speed up data collection and reduce errors with automated tools like barcoding and RFID tech. And when it comes to analyzing that data, warehouse management systems (WMS) software is a game-changer.
  2. Keep It Standard: Ensure consistency and accuracy by using standard definitions and formats for your data. This will help you avoid headaches when comparing and contrasting information.
  3. Review and Revise: Stay on top of your reports by reviewing them regularly. This will help you spot outdated or irrelevant information and sharpen your decision-making.
  4. Share the Data: Don’t keep all those juicy insights to yourself. Share your reports with your team and key stakeholders so everyone can take action based on the findings.

Advice from a Warehouse Manager

Back in the day, I remember seeing a lot of layered data approaches, with multiple copies of the same table and different levels of schema casting or calculated measurements. But now, we’re all about raw data and production. As long as you can rebuild your production data using the raw info, there’s minimal risk—and it helps keep usage more linear since you don’t have to worry about other teams messing with your staging tables.

I’m also a big fan of wider tables focusing less on schema. In big data situations, joins can be costly, so it’s better to have denormalised tables that let users filter instead of joining. This makes it easier for everyone to access and use the data, leading to more efficient warehouse operations.

Warehouse manager discussing warehouse reporting

Discover How Warehouse Reporting Can Unlock Cost Savings

Warehouse reporting is like the secret sauce that can unlock serious cost savings. By pinpointing where improvements are needed, warehouse managers can take action, ramp up efficiency, and keep costs down. Let’s dive into some ways that warehouse reporting can save those precious pennies:

Fine-tuning Inventory Levels

Crunching those inventory reports can be a game-changer. Warehouse managers can spot slow-moving items and trim down inventory levels. This can slash storage costs and minimize the risk of stockouts. For example, the ABC analysis method helps categorise items based on their importance, allowing managers to optimise stock levels and reduce carrying costs.

Boosting Order Fulfilment Times

Nobody likes waiting too long for their order, right? Warehouse managers can find bottlenecks and improve efficiency by examining order fulfilment reports. This means faster order fulfilment times, happier customers, and cost savings in the long run. A great example is Amazon, which uses robots and advanced algorithms to optimise order picking and packing, leading to faster deliveries.

Slashing Shipping Costs

Time to put shipping reports under the microscope. Warehouse managers can discover opportunities to cut shipping costs, like negotiating better rates with carriers or optimising shipping routes. Walmart in the US, for instance, has a fleet of over 6,000 trucks, and they use data analysis to optimise routes, ensuring fuel efficiency and reducing transportation costs.

Elevating Product Quality

Top-notch quality control reports can point out quality issues that need fixing. By addressing these issues, warehouse managers can improve product quality, leading to fewer returns and customer complaints. This, in turn, cuts costs related to product returns and customer service. Apple, a company known for its high-quality products, uses rigorous quality control measures to maintain its reputation and minimise returns.

Wrapping it up…

Warehouse reporting is the unsung hero of inventory management. By collecting and analyzing data on warehouse operations, managers can make informed decisions that boost efficiency and lower costs. To create effective warehouse reports, focus on defining clear objectives, using relevant data, incorporating visualisations, and including actionable insights. Also, stick to best practices like automation, data standardisation, regular report reviews, and clear communication. By doing this, warehouse managers can whip up reports that offer invaluable insights and lead to cost savings.

Streamline your warehouse reporting with Clarus WMS. Get real-time access to inventory levels, order statuses, and performance metrics for better decision-making. Identify and address bottlenecks before they become major issues with advanced analytics capabilities. Easily integrate with ERP and e-commerce platforms. Save time, reduce manual labour, and enhance overall warehouse operations. Book your demo today.

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